AI for Advisors · Prospecting and Onboarding
From prospect to funded account
Winning the relationship is the beginning. entropyFA carries a household through pipeline stages, onboarding, and the account transition itself — including what moving the assets will cost in tax.
One record from first meeting through funded account. No re-keying at any stage.
What It Handles
The work this replaces
Pipeline by stage
Households move prospect to onboarding to client, so a prospect is a real record with documents, meetings, and analysis attached rather than a row waiting to be converted.
Onboarding that clients can follow
A configurable onboarding checklist, a client-facing dashboard, document requests, and file uploads through the portal — with client-stated facts held for your review before they enter the record.
Transition with the tax bill attached
Proposed destination accounts, a documents and signature workflow, and tax-impact analysis on moving the assets — the question every prospect asks and most firms answer by hand.
How It Works
From household data to advisor-approved action
1. Prospect
A prospect is a full household
Create the prospect, attach research, meetings, and documents, and run real analysis before they sign. The work you do to win them is the work you keep.
2. Onboard
The checklist does the chasing
Onboarding runs on a configurable checklist with portal access, document requests, and a risk questionnaire, so the client sees what is outstanding without being emailed about it.
3. Transition
Assets move with the math done
The transition plan proposes destination accounts, tracks actions and signatures, records observations, and shows the tax impact of the move before anyone commits.
Capabilities
What the agent brings
- Prospect, onboarding, and client household pipeline
- Configurable client onboarding checklist
- Client access lifecycle and client-facing dashboard
- Advisor-selected file sharing and client uploads
- Client-stated household facts pending advisor review
- Transition Plan lifecycle with actions and workflow status
- Proposed destination accounts and transition observations
- Transition documents and signature workflow
- Transition tax-impact analysis
Scope
Converting demand, not manufacturing it
entropyFA does not buy lead lists, run marketing campaigns, or build prospecting audiences — firms doing outbound marketing should expect to keep a dedicated tool for it. What this covers is everything after a prospect exists: qualifying them with real analysis, onboarding them without chasing paperwork, and moving the accounts.
Review the trust architectureFAQ
Common questions from advisory firms
Is this a lead-generation tool?
No. entropyFA does not source leads, buy lists, or run marketing campaigns. It manages prospects you already have — through pipeline stages, onboarding, and account transition — and lets you do genuine analytical work for a prospect before they sign.
What can I do for a prospect before they become a client?
Everything you can do for a client, because a prospect is a full household record. Attach their documents and statements, hold meetings with the notetaker, run portfolio and tax analysis, and build a proposal. When they sign, none of it is re-keyed — the stage changes and the record continues.
What does the client see during onboarding?
A portal with a household dashboard, the onboarding checklist, document requests, and upload access. Facts a client states about their own situation land in a pending state for your review before they enter the record.
What is a transition plan?
The workflow for moving a new client's assets: proposed destination accounts, the actions and their status, the documents and signature workflow, observations captured along the way, and analysis of the tax impact of the move. It answers the question that stalls most transitions, which is what it will cost to switch.
Does the agent contact prospects on its own?
No. The agent prepares and drafts; outbound email sends only after explicit confirmation. Nothing goes to a prospect or client without a person approving it.
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The notetaker joins the call and files notes to the household record.
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Learn moreNext Step
See it on your own client work
Bring a real household and we will show you where entropyFA fits first.